Shipping biohazard/dry ice
Do you need to ship strains or send a precious frozen sample on dry ice to a collaborator? You are in the right place.
Follow the simple steps below several days before you need to ship a sample!
1. Get certified (take the STARS shipping course or retake if your 2 year certification has expired or regulations have changed you will need to renew)
DOT: Shipping Biological Goods or Dry Ice - EHS-PROG-2700
2. Prepare to ship (the day before)
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Figure out the shipment type and requirements.
See screenshots from STARS course for a few helpful reminders.
Let our Admin know you will need a FedEx label generated (be sure to include the information below)
For shipping samples, please send email to chemistry-receiving@stanford.edu (copy CAS chemistry-cas@stanford.edu on email), and provide the following info:
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1) Sample description, quantity, sample weight
2) Recipient's Name, Address and Phone#
3) Shipping Date
4) Shipping option - Overnight, 2-Day, Express, or Ground
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When your sample is ready for shipment, please drop it off in CAS Office before 1pm. A CAS member will generate the FedEx label for you. (During covid times they will email you the label and Todd will pick up the package)
If you are asked for the Total Customs Value put $1.
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Find the appropriate packing materials.
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If you are shipping on dry ice you need a secondary container (a cardboard box around a styrofoam cooler)
If you are shipping a Catagory B biological substance you need to follow Packing UN 3373 secondary containment rules
These are extensive. primary containment sealed plus absorbent material then secondary containment plus packing slip inside and UN3373 safety label onthe outside. Look over this packet again before you think you are ready!!
Note: The Pathogen and Toxin License Number and BSL2 letter may not be required depending on what you are sending this is an international BSL2 shipment to Canada
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3. Package & ship (complete before 1pm to be picked up the same day)
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Pack up your sample and note the total package weight and dimensions
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Bring a copy of the recipients and your own Name, Address, phone number and email and extra packing tape
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Bring the box to Admin (or in COVID times they send you the FedEX label and you print it and put it in a waste label envelope! and Todd picks it up for you)
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If you don't already have them, admin can help you grab the proper labels (in the CAS filing cabinet by the door) we most often need UN1845 (dry ice) and UN3373 (category B biological substance)
When filling out the UN1845 shipper and recipient be extra careful to not write below the line AT ALL. Ann said once a single comma that crossed the line cause a package to come back!
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CAS will also generate the FedEx label and send you a confirmation email so you can follow the tracking
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They will either tell you everything is done and you are all set or ask you to drop the finished package over in the FedEx spot in Chemstores to be picked up.